Accounts Payable Specialist

DISCLAIMER: MUST BE ELIGIBLE TO WORK IN THE UNITED STATES.

RESPONSIBILITIES:

• Review and process all vendor invoices and check requests for integrity of indexing, appropriate documentation and approval in our system
• Ensure all invoices are processed with the correct general ledger coding
• Maintain vendor master files including setting up or updating vendor information accurately
• Address department and vendor inquiries regarding Accounts Payable policies and procedures as well as inquiries around status of payments to vendors
• Review and process all employee expense reports
• Prepare and process credit card bills (reconcile charges with receipts)
• Responsible for batch check runs and mailing checks on a weekly basis or as needed
• Maintain organized documentation, record journal entries and file accordingly
• Send out all ACH remittance information to all vendors
• Provide copies of all pre pays and fixed asset invoices to Accounting team
• Responsible for ongoing AP sub-ledger reconciliation and balancing to system
• Responsible for creating a log and maintaining weekly, monthly, and periodical bills
• Assist with month end close
• Process A/P for consultants
• Manage supply expenses and orders

SKILLS TO HAVE:

• Speed, accuracy and organization is a must
• Individuals have to be focused, task oriented, self starters, and require minimum supervision.
• Excellent software skills including advanced Excel, Quickbooks, and Replicon
• The position requires a strong knowledge of financial systems, as well as an ability to explain complex information and findings in a clear and simple manner
• Individual must be self-motivated and possess exceptionally strong technical, analytical, and communication skills (both verbal and writing), combined with an eye for detail and accuracy

JOB TYPE:

Full Time

REQUIRED EDUCATION:

Bachelor’s Degree in Accounting

REQUIRED EXPERIENCE:

Accounts Payable 2-4 years